Wedding & Reception Planner
Please fill out the following information and return to us at least two weeks prior to the event.
Reception Date_______________ Customer Address:_____________________________
City________________ZIP________ Day Phone:_____________ Eve:___________
Bride's Name________________________ Groom's Name___________________________
Time Wedding Ceremony Begins____________
Reception________ Reception Location:_________________________________________
Time reception is to start_________________Ending Time____________
DJ Location: On Stage________On Platform________Floor________Outside________
Will you need dinner music? Yes_________No________
SETUP TIME We would like to begin setting up at least one hour prior to the start of your event
Earliest set up time:______
Banquet Hall Manager_______________________________________
Hall Address/Phone Number__________________________________
Florist_______________________Cake Supplier__________________
DJ Attire: Tux_____Jacket & Tie_____Cool Casual____Theme_____(Such as country)
Will DJ also serve as Master of Ceremony? Yes_____No_____
If not, Name of your coordinator:_________________________________________
Approximate time you and your wedding party will arrive ?_________ _________
If dinner is served, approximate time of meal?___________________________
Number of guests expected_______
If you have a buffet the DJ will invite the Bridal party to the buffet first followed by your guests.
When you arrive at your reception, an introduction of your bridal party will be made if you desire. The DJ can introduce the Wedding Party by name or the bride and groom only. The receiving line is an option, you may have it at the church, at the reception, or not at all. It is acceptable for the Bride and Groom to greet each table separately later during the reception. This must be pre-organized for best appearance. This task usually is handled by your reception coordinator or host/hostess. Please list all members in the order they will walk down the aisle at the ceremony. This is the customary way to introduce the wedding party. It is important that the wedding party does not enter the reception venue before introductions are made. Introductions of ring bearer/flower girl is optional. The introduction of the parents can also be optional if it would create an awkward situation such as those resulting from remarriages, divorce, widow, etc.
Will you have a receiving line? Yes_____No_____
Bride's Parents ___________________________
Groom's Parents _________________________
Bridesmaid #1 ______________ __ _ ___
Groomsman #1________________________
Bridesmaid #2__________________________
Groomsman #2 ____ __________________
Bridesmaid #3____________ __ ____ _
Groomsman #3_____________________
Bridesmaid #4 ________________________
Groomsman #4 _____________________
Bridesmaid #5__________________________
Groomsman #5 _______________
Bridesmaid #6_________________________
Groomsman #6 ____________________
Maid or Matron of Honor_______________________________
Best Man___________________________________________
Flower Girl (s)__________________________________________
Ring Bearer (s)__________________________________________
Bride and Groom (How you would like to be introduced)
___________________________________________________
What time will dinner be served_______________________________
Name/Title of person giving blessing____________________________
Toasts by the best man and maid/matron of honor are usually done after everyone has been served, the bridal party has finished eating, and before the cake is cut. The DJ will observe the progress of dinner and suggest a proper time for the toast. A microphone will be available for the Best Man and Maid/Matron of honor or anyone else wanting to toast the bride and groom.
Best Man's Toast________________________________
Maid/matron of honor toast_____________________________
List anyone else who'll give a toast_____________________________
Cake Cutting.
This is usually done after the toasts while the guests are completing their meal. This keeps the reception moving along and allows the guests to be served cake immediately after dinner. Most photographers also prefer this schedule. This is especially important if the photographer is only scheduled to be at the reception for a limited time.
First Dance.
The Bride and Groom dance at this time to a previously selected song of their choice. This is suggested since the toast, cake cutting, and first dance require everyone's attention and for the Bride and Groom to be together. The DJ will make the appropriate announcements.
List song and artist for Bride & Groom's First Dance________________________
Bridal Party Dance.
This is a tradition, but also an option. The purpose is to honor the Bridal Party. It can be performed to a separate song or can be combined with the parents' dance. A previously selected song will be played. The DJ will make the necessary announcements.
List song and artist for Bridal Party Dance________________________________
Parent's Dances.
This is an option. The purpose is to honor the parents of the Bride and Groom, mother/son, and father/daughter. The mother/son and father/daughter dance can also be combined into one. Previously selected songs will be played. The DJ will make the necessary announcements.
Parent's Dance Y______N______
If yes, list song and artist_________________________________________
Bride dance with Father Y_____ N_____
If yes, list song and artist______________________________________
Groom dances with Mother Y_____ N_____
If yes, list song and artist______________________________________
Bouquet and garter. By following the first dances with this tradition, you will keep the attention of your guests and the photographer will already be on the floor.
Tossing of Bouquet Y_____ N_____
Person who catches Garter puts it on person who catches Bouquet? Y____ N____
This can be very entertaining to your guests! But, we will only do this if the persons catching the bouquet and garter are "of age". This is not appropriate for children to do.
Open dancing.
The dancing atmosphere at this time is usually held to a moderate tempo and will pick up throughout the evening. The DJ will observe the audience and adjust the music as necessary.
Dollar Dance.
This is an option. Some may refer to this as the Honeymoon dance or Money dance. The DJ will make announcements to assist in coordinating the dance. The presence of the Best man and maid/Matron of honor is also required. The Dollar dance is a long standing tradition. We usually do this after about an hour of open dancing.
Dollar Dance Y____ N____
Open Dancing continues
The rest of the reception will be open dancing with music selection to suit you and your guests. The tempo will pick up. Interactive dances will be arranged by the DJ. If the reception is going late and several guests are remaining as the end nears, additional hours can be arranged at this time if the venue manager agrees.
Last Dance.
This is an option, also. The song usually used is the same as the first dance song. A different song may also be chosen.
Last Dance? Y_____N_____
If yes, list song and artist_______________________________________________
The Music
This section is concerned with helping you to understand a few important facets of the music that will be played to make your wedding reception a success. Music comes in all styles, casual or sophisticated. It is played loud or soft and fast or slow. It appeals to young and old. It can make you feel lively or lethargic. Music is a common element of everyday life, but for your wedding celebration, the music should be extraordinary and special.
Playing a variety of music styles is a big part of our programming that will make the dancing segment of your wedding reception a huge success. It is impossible to play any one specific type of music that will appeal to everyone. Ethnic tunes, oldies, and today's hits are combined in a cohesive presentation to allow your guests the opportunity to participate in your celebration, and enjoy themselves on the dance floor.